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Q: What is the SPA FAX number?
A: AAB Office FAX: 313-577-5055
FAB Office FAX: 313-577-2653
UHC Office FAX: 313-577-1348
Q: Where can I get phone numbers for
Federal agencies?
A: If the phone number is for the National Science Foundation (NSF) or
the National Institutes of Health (NIH), you might
try pursuing the above links to query their databases. A useful listing of additional agencies
- federal, state and non-governmental alike - with links to their sites is also provided here
for your convenience. If these resources do not include the agency whose phone number or URL you
are seeking, please contact SPA at 577-2294.
Q: I'm having problems with my budget . .
. who should I talk to?
A: Talk to your SPA Pre-Award Grants Officer,
who will be more than happy to help you plan your budget.
Q: Who is my Grants Officer?
Click here
to link to a directory of our personnel cross-referenced with the units that they service.
Q: What signatures do I need for my
grant application?
A: Before you submit any proposal to any agency, you need to
obtain an 'Form for External Support' (informally referred
to as an FES). The FES must be submitted with the appropriate faculty, chairperson, and
dean/director signatures when the application is submitted for processing to SPA. For more
information, contact your Pre-Award Grants Officer.
Q: What are the current fringe benefit
rates and indirect costs rates?
A: Please call SPA at 577-2294 and request a copy of the
latest 'Blue Sheet' for a comprehensive list of indirect cost and fringe benefit rates.
The latest update to this information is October 1, 2002. All previous Blue Sheets should
be discarded.
You may also pursue this link to
obtain the same information.
Q: Where can I find sources of external
funding?
A: The Information Officer of SPA would be glad to help you
in your quest for external funding sources. One of the fastest and most efficient methods
of locating external funding is through a SPIN database search; more information on the
SPIN system may be found on this server. The Information Officer may
be reached at 577-2294.
Q: Where can I get applications for
a specific program?
A: Generally, if the program is Federally-sponsored or is
sponsored by a Volunteer Health Foundation, contact Vance Briceland of SPA, 577-2294. If
the program is sponsored by a private foundation, contact the Office of University
Development, 577-6478.
Q: Where can I get an NSF FastLane PIN?
A: If you are a Wayne State University faculty member or
researcher, pleade visit: http://www.spa.wayne.edu/RequestAccessNSF.html
, complete the form and submit your request. Please have the following information ready:
Your name
Your social security number
Your email address
The highest degree you've received
The year in which you received your highest degree
You will receive a temporary password, which you may then
alter on your first visit to FastLane.
Q: How do I get an account for my grant or contract?
A: Once a new award has been processed by your Pre-Award Grants Officer, the Post-Award
Officer will set up a new fund. SPA will subsequently forward a Grant Fund Authorization notice to the requestor to
communicate the fund information.
Q: Why do I need the GFA (Grant Fund Authorization)?
A: The GFA lets you know Sponsored Program Administration has performed an action that effects
a specific grant or contract. A copy is sent to the administrator to keep them up to date on any changes to the project.
The GFAs contain information that is helpful in monitoring the project. Typical items noted on a GFA are; (1) FOAPAL
identification, (2) authorized budget and funding period, (3) principal investigator and responsible school/college, (4)
mandatory cost sharing commitments and (5) subcontract information.
Q: How do we (the departmental administrators) handle Final Invention Statement
and Certification for NIH Grants
that have closed?
A: The Departmental Administrator can obtain the form on-line at the
NIH Website. Have the PI complete and sign the form, then send it in to your Post-Award Officer. The Post-Award Officer will obtain
the signature from the Director of the Technology Transfer Officer. A copy of the fully signed certification will subsequently be mailed to the
appropriate NIH Institute and a copy will be returned to the departmental administrator.
Q: How often are financial status reports filed?
A: The frequency of filing financial status reports may vary with the funding agency. Refer to the grant contract
for this information.
Q: What steps do I follow once the grant period has ended? What information will SPA need from me to prepare the
financial status report?
A: We would suggest that administrators monitor the financial status of grants on an ongoing basis so that they are
able to inform the accountants of outstanding/open items that may affect the account (i.e., open commitments, payroll reallocations, etc.).
Usually, one month prior to the report due date, an accountant will contact you. As part of communication, the accountant will forward a memo requesting
that you review your account to ensure that the financial status report accurately reflects account activity. In addition, documentation supporting
specific expenditures may be requested.
Q: What’s the difference between an interim and a final financial status report?
A: A final financial status report is filed following the end of the project funding period. In contrast, depending on the
particular requirements of the funding agency, an interim financial status report may be filed (typically annually) at any point during the agreement
period .
Q: Why are expenses transferred from a grant to the Principal Investigator’s indirect cost account?
A: Expenses are transferred from a sponsored account to an indirect cost account if it is determined that they are inappropriately
charged to the sponsored agreement. The propriety of a charge is dependent upon the sponsor guidelines and Wayne State University policy.
Q: Who do I contact if I want to request a grant extension? What procedures do I follow?
A: First, contact the Post-Award Grants Officer, to request a grant extension. SPA has authority to grant one-time no cost
extensions with certain sponsors. All requests for extensions must be accompanied by a justification.
Q: What should I do with checks received in my department?
A: Checks received in the department for payment on sponsored projects must be forwarded to SPA
(4339 Faculty Administration Building) for deposit.
Q: What is the difference between a subcontract and a purchased service agreement?
A: A subcontract is the transfer of substantial programmatic work to another organization.
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